Our client, a leader in the construction industry, is seeking a Site Administrator for their Group.
Main Duties:
- Maintains comprehensive site records and documentation by organizing and updating files for accuracy and availability.
- Advances site safety and compliance by supporting initiatives and adhering to regulatory standards to mitigate risks.
- Clears cost effects (account holdbacks, over/understatements, provisions) from the previous month.
- Ensures fiscal accountability by performing FDMS tax-compliant invoice reconciliation using QR Code scanning and returning non-compliant invoices to suppliers.
- Facilitates accurate financial reporting by conducting weekly petty cash reconciliations and reviews.
- Ensures weekly costing reports are completed at the site.
- Monitors project expenses by recording daily costs, providing insights to the Site Agent for budgetary control.
- Coordinates site logistics and resources by facilitating the transportation and allocation of equipment to optimize workflow.
- Enhances procurement and inventory control by assisting in the selection and requisition of materials to maintain operational efficiency.
- Manages site communications by distributing information, scheduling meetings, and preparing reports to ensure transparency and informed decision-making.
- Enhances HR processes by overseeing administrative tasks such as accurate documentation retrieval, timeliness in leave and wages submissions, and compliance with HR policies.
- Supervises site administrative personnel (Site Clerks, Plant Clerk, Fuel Clerk, Stores Clerk) by providing guidance and monitoring performance to achieve operational goals
Academic Qualifications Required:
- Degree in Bussiness Administration or a related field is preferred.
- Training in construction site management is a plus.
Skills & Experience Required:
Experience:
- Minimum of 2+ years of hands-on experience in site administration, preferably within the construction or contracting industry.
- Proven experience in financial reconciliation (petty cash, invoices), record-keeping, and report preparation.
- Experience supervising a team of clerical or administrative staff.
For consideration:
- Please send your updated CV in Word format
- Provide details of your current salary and benefits packages
- Notice period
Mirriam Dzapasi – mirriam@valcol.co.zw