The role assist the Legal Counsel Head.
The role is based outside of Harare.
The duties include;
- Assists in dealing with legal matters requiring prioritization or high-risk matters needing immediate attention to avoid consequences to the organisation.
- Assists in delivering consistent, timely, accurate, quality and business-focused legal advice to the Group on all commercial matters based on
- extensive research and studies of case law and statutory provisions.
- Interrogates and establishes the consequences of new legislation or legislative changes for the company and substantiates the need for review of
- legal policy frameworks and business controls such as delegations and authority frameworks to align with the amendments.
- Ensures that all contracts within the company are drafted in accordance with the Contracting Guidelines and records in the relevant Contracts Registers.
- Contributes to the development of precedents so as to facilitate the use of appropriate contracts throughout the company.
- Responds to queries from internal and external auditors.
- Performs the Assistant Company Secretarial function for the Group and this includes: –
- Drafting meetings’ agenda in consultation with the Group Company Secretary and Legal Counsel prior to meetings.
- Co-ordinating the holding of Board and Board Committee meetings in liaison with respective chairpersons.
- Preparing meeting packs (Board and Board Committees) and timeous distribution thereof.
- Reviewing Articles of Associations, Committee Terms of Reference.
- Organising and preparing content for Annual General Meetings for all Group Entities.
- Considering and preparing documents for any shareholding restructuring proposal.
- Handling standard shareholder queries in liaison with Transfer Secretaries.
- Managing and administering electronic platform for Board Meetings.
- Minute taking during all Board and Board Committee meetings for the Group.
- Assisting in preparing and coordinating the Annual Report production and holding of Annual General meetings in line with the Companies Act and ZSE Requirements.
- Assisting in preparing and co-ordinates publication of company notices to shareholders and the public in line with the requirements of the Companies Act and ZSE.
- Assisting in preparing engagements and communicates with Zimbabwe Stock Exchange.
- Ensuring continuous compliance with ZSE Requirements.
- Managing and preparing information for the Hippo Valley Estates website.
- Preparing annual meeting schedule in consultation with relevant directors/managers and Group Company Secretary.
- Ongoing communication with Board members on relevant administrative matters.
- Ensuring the proper implementation of the company’s Corporate Governance manual which contains policies and procedures ranging from the ethics policy, Board and Board Committee charters, etc.
- Ensuring payment of Board fees and prepares relevant schedules for payment.
- Organising and preparing content for Board Strategy Meetings.
- Maintaining a register of director’s interests in contracts and ensuring that this is tabled at each Board meeting in terms of the Companies Act.
- Advising the Chairman, CEO and Finance Directors on all governance related issues, and also being a point of contact for all governance related issues.
- Ongoing legal and regulatory support with regard to applicable legislation, articles of association and codes.
- Providing ongoing support to Board directors on governance issues.
- Assisting in compiling the motivation for review of directors’ fees by the Remuneration & Nominations Committee.
- Preparing the Company’s annual returns and any other statutory returns in line with the requirements Registrar of Companies.
- Updating CR6’s and other company documents.
- Organising and coordinating content for internal meetings for Executive Committee and Meetings including taking minutes in all meetings.
- Managing and liaising with companies in which the Group is a shareholder.
Qualifications and Experience
- Law Degree preferably with a bias in commercial law and a business administration qualification is an added advantage.
- 5 to 7 years’ company secretarial experience, preferably in a listed FMCG corporate entity.
- Business acumen and prior financial experience.
- Project management & methodical implementation skills
- Collaboration, Influencing and Building Strategic and Diverse Relationships.
- Excellent organizational and leadership skills.
- Strong communication and presentation skills.
- Ability to work under significant pressure.
Email to: colin@valcol.co.zw & mirriam@valcol.co.zw