Applications are invited from suitably qualified and experienced candidates for the above position.
You must have the ability to perform the following duties;
- Organises monthly drawdowns for Growers, either through IFAS and/or from the Local Bank monthly;
- Prepares the cash requisitions and relevant documentation for third party payments (Input supplier) and following payment, inputs the payment into IFAS against the Grower account daily;
- Organises and checks the petty cash and farm wages for Direct Farms and actions these in compliance with IFAS and SAP procedures monthly;
- Receives Vendor Applications and processes through SAP procedure;
- Interfaces with the management of the Bank, prepares relevant documentation, arranges and records meetings for report purposes, on a monthly and weekly basis;
- Prepares, as an excel spread sheet based on bank statements, IFAS, Farm visit reports and Sales Team inputs, monitors the Bad Debt Report and submits to the ACCC (Agronomy Credit Control Committee) weekly;
- Sends out IFAS statements upon request;
- Takes minutes of the ACCC meeting and submits to the Large-Scale Manager for approval and forwards to the committee members following approval;
- Prepares the cash flows for the Growers in conjunction with the Large-Scale Manager based on the parameters given by ACCC and the Grower requirements;
- Raises contracts, long term loans and stop orders and arranges the Growers to sign these;
- Prepares financials and cash flows and submits for Bank approval;
- Updates and captures Growers Contracts into IFAS;
- Commences monthly drawdowns as described in section 1 above and verifies input quotes received are in line with the Cash flow and submits to the Large-Scale Manager for approval;
- Arranges for the submission of Stop Orders to the Ministry of Agriculture and TIMB;
- Processes the insurance cover (hail) for Growers in line with Commercial Agronomy SOPs;
- Liaises with Stores and Growers with regards to hessian and paper orders including generating internal documentation;
- Arranges for the collection of the hessian and paper by the Growers upon request, and charges the Grower’s account through IFAS;
- Liaises with the Green Leaf Coordinator with regards to early tobacco deliveries;
- Liaises with Green Leaf Services Data Capture Clerks with regards to tobacco deliveries and sales;
- Drafts agreements for the Land owner to be approved by ACCC and arranges for the relevant signing;
- Updates and captures Land owner contracts into IFAS;
- Checks and prepares paper work for petty cash requests, monthly wage requirements and any other cash requirements;
- Prepares payments to the Third-Party Suppliers for inputs purchased, upon confirmation by accounts charges to the Grower account in IFAS;
- Acts as principle contact for all Growers and Farm Managers throughout the season, provides advice and addresses general queries;
The person required must have a strong appreciation for administration with a good understanding of accounting and operational practises.
The required person should hold the following qualifications;
- Degree in Accounting.
- CA/CIMA/ACCA or similar.
- At least 4 years in General Administration and Accounting.
- Financial reporting.
- Agronomy or agricultural trade knowledge would be a distinct advantage.
- Ability to analyse and solve complex matters.
- Ability to analyse, plan, organize, solve operational problems and use own initiative.
The company offers a good salary and benefits associated with the Tobacco sector.