Our client seeks to appoint an Administration Manager at their manufacturing plant in Harare.
Purpose:
To effectively manage the finance, warehouse/supply chain, & information System functions, by means of well-run systems, implemented financial controls and a motivated team
Responsibilities:
- Micro- and macro-economic awareness – Remain up to date with macro and micro-economic conditions, legislation, competition, market sentiment and the industry in general, to anticipate and plan for circumstances that may influence the development of the functional strategic plan.
- Business Intelligence and trend analyses- Collate integrated scorecards / dashboards for work areas, operations, and business groups. Create reports. Perform trend analysis and internal audits.
- Input into functional planning– Provide input into the development of the company business plan. Analyse business plans and develop functional plans.
- Provide input into the development business plan– Optimise the Admin function’s core internal processes and internal supply chain in line with the SHARP Protocol and resolve functional operating conflicts.
- Analyse business plans and develop functional plans. – Engage with subordinates to encourage and recognise improvement.
- Identify departmental improvement initiatives-Identify recurring problems in the organisation and derive creative solutions involving team members or using own vocational knowledge and experience.
- Business planning, forecasting and reporting review– Review business plans to ensure budgets within Exco financial targets. Coordinate capital and cash flow forecasting.
- Capex & Opex Expenditure Control Facilitation– Facilitate the tracking of capital expenditure against business plan and explain variances.
- Financial Reporting-Assist with the preparation of Plant Level statutory, month-end, interim and year-end financial reporting and closure.
- Financial Control activities– Run data exception reports and take corrective action.
Conduct document control spot-checks in stores, payroll, pension, cash receipts, and petty cash processes. Assist and oversee reconciliations in above processes
- Oversee Policy Management– Ensure that all relevant policies, procedures and best practices are in place and are aligned with group policies and procedures. Ensure that document are distributed / available and that staff knowledge and understanding is frequently assessed.
- Oversee Vendor Management– Ensure that supplier performance is measured against contract performance criteria on a regular basis. Ensure timely and effective resolution of remedial actions is achieved.
- Oversee Supplier Performance Management- Ensure that supplier performance is measured against contract performance criteria on a regular basis. Ensure timely and effective resolution of remedial actions is achieved.
- Oversee Procurement Management and control- Ensure that procurements process is maintained and followed at all times in accordance with the companies procurement policy. Ensure timely and effective resolution of remedial actions is achieved.
- Oversee Stock and Stores Management– Ensure that procurement and stores infrastructure and resourcing is adequate to meet changing customer requirements and needs.
- Oversee Incident Management– Ensure that all potential or actual information security incidents are investigated and remediation plans are actioned. Assist in formulating preventative recommendations to management to prevent future incidents.
- Oversee Disaster Recovery Planning– Ensure that business and disaster recovery plans are well documented and up to date.
- Oversee Network Security– Ensure that the network is regularly evaluated for vulnerabilities recommendations to management on corrective action are taken.
- Oversee Server Management– Ensure that server health is maintained and take corrective actions promptly where necessary. Ensure that scheduled software updates and deployments are actioned.
- Oversee Management Information Systems and Information Technology operations- Manage the planning, installation and maintenance decision-making and expansion of network infrastructure.
- Oversee Information systems infrastructure– Oversee development, maintenance and improvements to management System and processes. Ensure applications support of business objectives.
Qualification & Experience:
- B Com or Related Financial Education
- 5 years Administration / financial management
- 5 years Warehouse and supply chain management
- 5 years Business Information Systems
- 5 years People Leadership
Email CV in word format with indication of current salary and benefits details to:
Mirriam Dzapasi – mirriam@valcol.co.zw
Colin Roberts – colin@valcol.co.zw