We are seeking a high caliber, polished Executive Assistant for a 5 month temporary assignment supporting the CEO. This role is critical for maintaining operational continuity during a high profile period. The successful candidate will provide seamless administrative coverage and assisting with foundational financial tasks. We require a professional who can hit the ground running, manage a high pressure schedule with ease, and handle sensitive corporate and personal financial data with absolute discretion.
Key Responsibilities:
- Manage a complex, ever changing calendar, prioritising high value engagements and protecting the CEO’s time.
- Attend leadership meetings to record minutes, track action items, and ensure project deliverables remain on schedule during the contract period.
- Assist in the coordination of Board meetings, including the secure distribution of digital board packs and sensitive documentation.
- Draft professional communications, memos, and internal announcements, maintaining the CEO’s specific tone and brand voice.
- Oversee the CEO’s corporate and personal expenses, ensuring meticulous tracking, receipt reconciliation, and timely submission.
- Act as a bridge between the CEO’s office and the Finance Department, assisting with the flow of data for reports and board presentations.
- Assist in tracking departmental spending against budgets and flagging any immediate variances.
- Manage highly confidential information regarding corporate strategy and personnel matters with 100% integrity and professional silence.
Candidate Profile
- Ability to integrate quickly into a high profile environment with minimal ramp up time.
- Practical experience with basic accounting principles (debits/credits, reconciliations, and expense software).
- A calm, professional demeanor when interacting with high profile stakeholders, investors, and board members.
- Expert knowledge of Microsoft 365/Google Workspace and experience with accounting tools
For consideration, please send your CV in Word format. Also, provide details of your current salary and benefits!
Email CVs to Mirriam Dzapasi: mirriam@valcol.co.zw