Applications are invited from suitably qualified and experienced candidates to fill the above position.
Job Brief:
The Legal Secretary undertakes a variety of administrative and clerical tasks. The goal is to sustain the efficiency of all office procedures to guarantee reliability and consistency.
Responsibilities:
- Provides administrative support to a team of Legal Practitioners.
- Experienced in Litigation and Conveyancing
- Effectively communicate with Partners, Clients and Colleagues
- Organizing meetings
- Filing Court processes on IECMS
- Transcribing dictation
- Attending to telephone calls and clients
- Typing MS Word, PowerPoint, and Excel documents
- Diary management
- Filing and document management
- Compiling Invoices and bills for taxation
- Making follow-up on accounts
- Producing legal documents related to property transactions, such as sale/purchase agreements, Title Deeds, loan agreements, and tenancy agreements.
- Conducting property searches to confirm ownership, outstanding charges, or gathering essential information on properties.
- Coordinating with government authorities (ZIMRA system, City of Harare, Deeds Office, banks, and other stakeholders to facilitate property transfers while adhering to legal requirements.
- Handling financial aspects of property transactions including deposits and payment arrangements.
- Assisting legal practitioners in preparing for property closings and handling post-completion matters.
- Informing clients on the progress of their transactions while professionally answering their inquiries.
Requirements and skills
- Proven experience as a Legal Secretary and Conveyancing secretary is a must!
- Knowledge of legal terminology, regulations, and court systems
- Knowledge of MS Office and ability to work with legal technology – court-filing computer systems IECMS, transcription software, dictaphone, billing software, etc…
- Working knowledge of litigation and conveyancing
- Proficiency in English
- Outstanding time-management and typing skills.
- Ability to multitask and comfortable dealing with a diverse pool of people.
- 2 ‘A’ Levels, a University Degree will be an added advantage.
Email your CV in Word format and provide your current salary and benefits details to:
Mirriam Dzapasi – mirriam@valcol.co.zw